Behind the Scenes: How Our Team Prepares for Your Big Day

Planning a wedding is exciting—but it can also feel overwhelming at times. At The Estate at Sweetwater Creek, our team is here to make sure that when your wedding day arrives, everything runs seamlessly. While you and your guests are celebrating, we’re working behind the scenes to ensure every detail is just right. Here’s a look at what we do to prepare for your big day:

A Personal Tour of the Estate

From the very beginning, we want you to feel at home. When you first visit The Estate, our team gives you a personal tour of the property, pointing out all the ceremony and reception options, overnight accommodations, and favorite photo spots. This is the first step in imagining how your wedding day will unfold here in the Smoky Mountains.

Trusted Vendor Recommendations

Once you’ve booked your date, we’re here to help guide the planning process. Choosing the right vendors can feel like a big task, but we make it easier by sharing recommendations for trusted professionals we’ve seen work beautifully at our venue—from florists and caterers to DJs and photographers. You’ll still have the freedom to customize your vendor team, but you’ll have the confidence of knowing we’ve got your back.

Collaboration Throughout the Planning Process

We don’t just see you on your tour and then again on wedding day. In the months leading up to your event, our team stays in close touch to go over layout details, ceremony setup, and overall flow. Whether you’re debating where the dance floor should go or how to design your ceremony arch, we’ll offer suggestions and insight based on what works best in our space.

Clear Communication with Vendors

Your vendors are a key part of your wedding day, and we make sure they have everything they need to succeed. Before your event, we’ll provide setup instructions, timelines, and venue guidelines so your team knows exactly what to expect. From catering and florals to entertainment and photography, we keep everyone on the same page, ensuring your wedding day is smooth and stress-free.

Full Setup and Breakdown

One of the biggest stress relievers for couples is knowing they don’t have to lift a finger when it comes to the venue setup. Our team takes care of arranging all ceremony and reception spaces—tables and chairs will be in place according to our agreed-upon layout, ready for you to add your own personal touches of décor. At the end of the night, we also handle the breakdown, so you can simply focus on celebrating.

Day-Of Support

On the day of your wedding, our team is on site to ensure that all venue-related needs are taken care of. From unlocking spaces and coordinating with vendors to making sure the ceremony and reception areas are ready for guests, we’re there to keep things running smoothly behind the scenes. You can count on us to manage the venue side of things so you and your coordinator can stay focused on the moments that matter most.

Our Promise to You

At The Estate at Sweetwater Creek, we believe every couple deserves to feel fully present on their wedding day. While you’re soaking in the views, exchanging vows, and celebrating with loved ones, our team is quietly working behind the scenes to make it all possible.

Because when you choose Sweetwater Creek, you’re not just choosing a venue—you’re choosing a team dedicated to bringing your vision to life.